Θέση εργασίας στο Viva.gr
8/10/2015 Ευκαιρίες Εργασίας  
Θέση εργασίας στο Viva.gr

Administrative Assistant job description

Being an Administrative Assistant is all about making sure that day-to-day office tasks are done smoothly. It’s about working as part of a team, keeping things in order and undertaking clerical and secretarial duties.

Responsibilities

  • Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
  • Booking conference calls, rooms, taxis, couriers, hotels etc.
  • Monitoring stationary levels and ordering office supplies.
  • Covering the reception desk.
  • Provide information to internal colleagues or external enquirers.
  • Taking accurate minutes of meetings.
  • Coordinating office procedures.
  • Relying to email, telephone or face to face enquiries.
  • Receiving, sorting and distributing the post.
  • Answering telephone calls and passing them on.
  • Managing staff appointments.
  • Coordinating repairs to office equipment.
  • Greeting and assisting visitors to the office.
  • Photocopying and printing out documents on behalf of other colleagues.

 

REQUIREMENTS

Key skills required

  • Knowledge of office administration procedures.
  • Managing multiple and changing priorities at once.
  • Diary Management
  • Good computer skills including Word, Excel, MS Outlook, PowerPoint.
  • Good typing and keyboard skills.
  • Managing administrative processes.
  • A good level of English spelling and grammar.
  • Attention to detail and high level of accuracy.

The personal skills that are required for the job:

  • Ability to multi-task.
  • Good telephone answering skills.
  • Ability to work as part of a team.
  • High level of discretion and judgment.
  • Not getting bored easily.
  • Having a lot of patience.

 

BENEFITS

Includes attractive competitive base salary and benefits, working closely with a highly motivated team in a dynamic and fast paced environment that provides the opportunity for rapid career development.

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